Impact reporting overview
How reporting works
When you first land on your ChangeX project page you will see the impact steps greyed out at the bottom.
All projects are required to submit an impact report within 1 month of the approved end date of your project. Depending on the start date, end date, and duration of your project, you might be asked to submit additional impact reports as outlined below.
You also have access to your application on your project page, under "Submissions" and we recommend you revisit it before starting the impact report.
Required for all projects
Complete the impact survey: A detailed survey covering qualitative and quantitative aspects of project reach and outcomes. The survey takes approximately 15 minutes to complete.
Share photos of your project: Post your favourite high-quality photos and videos showing your project in action. Feel free to share any other information that you would like us to know here as well. This must include:
At least five high-quality photos and/or videos showing your project in action
Any quotes or additional information you would like to share.
Required for projects spanning more than one year
Share an interim update on your project to unlock the remaining grant funds (halfway through the implementation of your project based on your project’s start and end dates):
Provide a brief update on the progress of the main project activities, target groups’ involvement and any lessons learned in the project implementation so far. Share high-quality photos and videos that show your project in action, as well as any impactful stories. This is a lighter-touch update – you do not need to complete the full impact survey at this stage.
The new reporting requirements below are applied to projects with a start date after January 1, 2026. We will reach out to you ahead of the mid-year and end-of-year check-ins deadlines if your project is required to submit a report.
Check-ins during your project
While your project is active, you will be required to submit up to two check-ins per calendar year. ChangeX will notify you in advance of any deadlines that apply to your project.
Mid-year check-in: due June 30 of each year that your project is active
End-of-year check-in: by December 31 of each year that your project is active
These check-ins report your actual reach to children, Train the Trainers participants and parents/caregivers trained.
Impact survey questions
Please note that some sections of the impact survey are currently being revised. This article will be updated to reflect any changes before they take effect.
Section 1: Project information
Section 1: Project information
Please select the country of your project implementation.
When did your project end?
Please provide a summary description, including the project goals and activities as outlined in your application. (max. 300 characters)
Project budget: Please fill in the table below with the actual cost of each budget category for your project, alongside explanations of each line item as per your application. Your budget will need to be submitted in the same format used in the application form.
Section 2: Project participants
Section 2: Project participants
Please include a description of the target group of the project (for example, children including age range, caregivers, etc.). (max. 2.000 characters)
Expected reach
Based on your application, how many children did you expect this project to benefit?
Number of direct children beneficiaries: Children reach in children-facing learning through play activities (e.g. children engaged in play-based education sessions, children engaged in workshops etc).
Number of indirect children beneficiaries: Children reached indirectly by trainees (i.e. educators, caregivers). To calculate this please indicate the expected number of trainees and then:
➡️ For educator training above 4 hours, the multiplier is 100 children per trained intermediary. Example: 20 trainees, training is 5 hours: 20 x 100 = 2.000 indirect children beneficiaries.
➡️ For educator training below 4 hours, the multiplier is 10 children per trained intermediary. Example: 15 trainees, training is 3 hours: 15 x 10 = 150 indirect children beneficiaries.
➡️ For caregivers training the multiplier is always 1 caregiver per 1 child - regardless of the amount of time the training is.
❗️Important note: Unintended reach (e.g. audience visiting a gallery space, social media impressions of content, or any other engagements) is not to be considered here.
Total expected reach will be automatically calculated for sub-grantees ease of reference.
Actual reach
How many children have benefitted from your project so far?
Number of direct children beneficiaries: Children reach in children-facing learning through play activities (e.g. children engaged in play-based education sessions, children engaged in workshops etc).
Number of indirect children beneficiaries: Children reached indirectly by trainees (i.e. educators, caregivers). To calculate this please indicate the expected number of trainees and then:
➡️ For educator training above 4 hours, the multiplier is 100 children per trained intermediary. Example: 20 trainees, training is 5 hours: 20 x 100 = 2.000 indirect children beneficiaries.
➡️ For educator training below 4 hours, the multiplier is 10 children per trained intermediary. Example: 15 trainees, training is 3 hours: 15 x 10 = 150 indirect children beneficiaries.
➡️ For caregivers training the multiplier is always 1 caregiver per 1 child - regardless of the amount of time the training is.
❗️Important note: Unintended reach (e.g. audience visiting a gallery space, social media impressions of content, or any other engagements) is not to be considered here.
Total actual reach will be automatically calculated for sub-grantees ease of reference.
OPTIONAL - What is the approximate age distribution of children benefiting from your project?
0-3 years: %
4-6 years: %
7-13 years: %
14-18 years: %
OPTIONAL - Please indicate the estimated distribution of children benefited from your project as per the following children’s background categories:
Low SES: Children coming from low socioeconomic status (SES)
0-25%
26-50%
51-75%
76-100%
Not sure / Unable to determine
Gender: Children that are girls and/or other underrepresented genders
0-25%
26-50%
51-75%
76-100%
Not sure / Unable to determine
Race and ethnicity: Children coming from minorities groups
0-25%
26-50%
51-75%
76-100%
Not sure / Unable to determine
Health and ability: Children having health and/or ability conditions
0-25%
26-50%
51-75%
76-100%
Not sure / Unable to determine
Other, please specify:
How many people, other than children, have benefited from your project so far? If none, please insert 0.
Number of caregivers:
Number of educators:
Number of volunteers:
Total number of people, other than children, benefitted will be automatically calculated for sub-grantees ease of reference.
Section 3: Project implementation
Section 3: Project implementation
To which outcome areas has your project made a contribution to, as reflected in the results achieved? (select all that apply):
- Improving children holistic skills (e.g. creativity, cognitive, social, emotional and physical skills)
- Equipped and empowered children to shape their future
-Increasing intermediary (i.e. caregivers, educators, volunteers) use of Learning through Play approaches to develop children's skills, agency and wellbeing
-Children thriving and wellbeing
Has the project reached the expected results?
Yes
Partially
Not yet
No
Please provide a detailed narrative of the impact of your project. Whenever possible, please report against key metrics and results as outlined in your application. (max. 3.500 characters)
What were the primary challenges encountered during the project's implementation, and how were they addressed? (max. 2.000 characters)
Can you share 2 to 5 key lessons you learned from the project activities? (max. 2.000 characters)
In your opinion, what is the most significant positive impact your project had on your targeted groups? (max. 2.000 characters)
OPTIONAL - In your opinion, what is the most significant positive change your project had on your targeted stakeholders? (max. 1.000 characters)
OPTIONAL - Did the project have any unintended (beneficial or adverse) effects on the target population(s)? What will you do differently in future? (max. 1.000 characters)
OPTIONAL – How do you plan to ensure the sustainability and long-term impact of the Learning through Play within your community after the end of the project? (max. 1000 characters)
Section 4: Almost there!
Section 4: Almost there!
Did you get any local media or social media coverage for this project featuring ChangeX, LEGO Foundation and/or LEGO Group?
Yes (Great! Please share any relevant links you have - we'd love to see them)
No
OPTIONAL - Impactful Stories: This space is an invitation to share any specific stories you observed or collected in your project, that we can use in our reporting. Please use this section to add any specific story of positive change you have been able to capture in your evaluation.
OPTIONAL - Feedback and Suggestions: Please provide any feedback on your experience and suggestions for future funds. We’re striving to continuously improve and your input is invaluable!
Reporting timeline at a glance
30 June of each year that your project is active (if applicable): Mid-year check-in due
31 December of each year that your project is active (if applicable): End-of-year check-in due
Halfway through your project’s implementation period: Interim report (for projects with a duration of more than 12 months)
Within one month of project end date: Full impact survey and high quality photos due (all projects).
Note: If your project has an impact reporting timeline of 6 months, please read this article: How do I report on my project’s impact?